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Human Resource Assistant

Location: Santa Clara, CA


For more than 35 years, Silvaco, Inc. has remained a privately held global company with a leading position among providers of EDA software tools for process and device development, analog/mixed-signal applications, power IC, and memory design. The company is headquartered in Santa Clara, California, with offices in North America, Europe, and Asia. Silvaco is undergoing substantial growth and is experiencing the related challenges worldwide.

Position Description and Responsibilities

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.  Compile, audit, and maintain personnel records in HRIS system. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Responsibilities include:

  • Maintains accurate and up-to-date human resource files, records, and documentation
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management
  • Maintains the integrity and confidentiality of human resource files and records
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
  • Provides clerical support to the HR department
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers
  • Conducts or assists with new hire orientation
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
  • Explain company personnel policies, benefits, and procedures to employees or job applicants
  • Prepare and set up for new employee orientations
  • Examine employee files to answer inquiries and provide information for personnel actions
  • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies
  • Interview job applicants to obtain and verify information used to screen and evaluate them
  • Process and review employment applications to evaluate qualifications or eligibility of applicants
  • Prepare badges, passes, and identification cards, and perform other security-related duties
  • Arrange for in-house and external training activities
  • Performs other duties as assigned

Required Skills/Abilities:

  • Excellent verbal and written communication skills
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
  • Excellent organizational skills and attention to detail
  • Proficient with Microsoft Office Suite, Zoom, or related software
  • Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications

Education and Experience:

  • Associate degree in related field preferred
  • 1-2 Years prior related office experience

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times

Click here to apply.